Yes. Someone else can prepare the paperwork for a Georgia government bid, and GovRoute does. From the solicitation (the agency's request for bids) you get a list of what the bid requires, a draft cover letter and a draft of the sections your company facts answer.

Some things stay with you: your price, any bond, your signature, any notary stamp and any legal advice you need. A draft uses just what you have told us about your company, so read every page before it goes out. You set the price, sign it, and decide when it goes to the agency.

What is prepared for you, and what stays with you

Prepared for you

The key dates and rules. The due date, the submission method and the forms the solicitation names, pulled from its posted documents.
A list of what the bid requires. The requirements in one short list, so you see the deal-breakers before you read every page.
A draft of the parts your facts answer. A first cover letter and the sections your company facts cover, such as company details, insurance and references.
A forms checklist. Each form to fill in, sign or attach, by name, so nothing is missed on the last day.

What stays with you

Set your price. You know your costs, your margin and how badly you want the job. Pricing or estimating is yours.
Decide on bonds. A bond is a decision about your company's credit and risk. It is yours.
Sign and notarize. A signature or notary stamp says your company means it. No one else can give it for you.
Submit. The bid goes in under your business's name, by the method the solicitation gives, before the deadline.
Know your company. A draft uses just what you have told us. Your licenses, crews and past work are in it when you have given them to us.
Ask the hard questions. Protests and legal advice are for the agency's procedures and your attorney, not for a draft.

What GovRoute prepares today

GovRoute finds bids from the Georgia Procurement Registry, SAM.gov (Georgia) and a growing list of county and city bid pages. What we prepare is narrower than what we find, and this is how far it goes.

Who gets drafts

Silver has no drafts. It gives you the morning bid email and a calendar feed of deadlines.
Gold, at $149/month, adds a requirements sheet and a draft response package for a bid you open from the Georgia Procurement Registry, except Department of Defense bids.
Platinum, at $499/month, has GovRoute prepare 3 bid packages a month for you: we write out the answers to the fact blanks on the agency's forms from the facts you give us, and put the package together. Every number is yours: you set the price, sign, and have any notary pages stamped.

The requirements sheet

The requirements sheet lists the due date and how to submit, copies required, the question deadline, any pre-bid meeting or site visit, required forms, the e-Verify affidavit, insurance, bond and license terms, page limit, evaluation criteria, contract term, estimated value and the contact.
Each item carries its page number and the quoted line. An item not found in the pages the sheet covers is marked NOT IN RFP, and nothing is guessed.
The sheet is built from the first pages of the documents the agency posts, so for a long solicitation check the full documents for anything the sheet marks as missing. If the agency posts only a listing, you get a shorter sheet from the listing, and the sheet says so.
When a document is a scan we can't read, the sheet marks those items as scanned and not extracted instead of guessing.

The draft response package

The draft response package holds a draft proposal to edit, a cover letter and a forms checklist.
The draft proposal follows the sections the requirements sheet lists, in that order. It fills each one from your business fact sheet and marks every gap as [MISSING: ...].
Your fact sheet holds your company details, contact, NAICS codes (the industry codes for your work), past projects, staff, insurance, references and certifications. You fill it in once.
The forms checklist names each form the solicitation asks for, with its page number.
The cover letter is written for your business, with blanks such as [Your name] and [Date] left for you to fill in.

Not included, in any plan: setting your price, estimating, signing or notarizing, the bid bond itself, protests, legal or insurance advice. Those stay with you. See the plans.

How to check a draft before you submit

Use this list on any draft, from GovRoute or anyone else. The solicitation always governs, so check the draft against it and not the other way around.

Read the due date and time in the solicitation itself, and check the time zone.
Check the submission method against the solicitation: portal, email, hand delivery or mail, and how many copies.
Find every required form and attachment on the solicitation's own list, and confirm each one is in your package.
Sign every form that needs a signature, and have a notary stamp anything that asks for one. You do this, not the draft.
Make sure each insurance, bonding and licensing statement is true for your company today.
Look for addenda and read each one. An addendum can change the due date, the scope or the forms.
Enter your own price. Never leave in a number you did not put there, and check the math and the units.
Check each reference, past project and certification: real, current and yours to claim.
Confirm any pre-bid meeting, site visit or question deadline has not already passed.
Have one person read it start to finish for the agency's name, the bid number and typos.

Mistakes to watch for

A certification, license or award your company does not hold.
A past project that never happened, or one done by another company.
A deadline in the wrong time zone, or the wrong day.
An old version of the requirements, when an addendum has since changed them.
Boilerplate that names another agency, another bid number or another company.
A price, quantity or date carried over from a different bid.

What a draft cannot do

A draft is built from the documents we can read. If a document is a scan, or the agency posted none, the requirements sheet is shorter and says so. It does not fill the gap with a guess. For a long solicitation it covers the first pages, so check the full documents for anything marked missing.

You own the bid. What goes in, what it costs and what you promise are yours to decide, and yours to answer for.

Where to go next

General advice on this page is common procurement practice, not legal advice. It makes no claims about other companies or agencies, so it lists no outside sources.

Can someone else prepare my Georgia government bid?